In the era of android phones, emailing and instant messaging, we forgot about writing letters and barely write any kind of letter to our loved ones. As we always want, everything will be done as soon as possible and writing a letter may take a lot of time.
Well, there are so many reasons that can make us feel unnecessary to write a letter besides, we can make a phone call in a second and send the message to the person that we want.
Whereas writing a letter, then send it to the specific person, and after that, they will receive the letter that you have sent to them, after some days you will receive the answer of your letter. In that case, we all prefer using a phone call or direct emailing to a person rather than writing a letter.
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However, formal letters such as reference letters are quite applicable. Because if you want to convey someone other than your family or friends such as in a professional way, in that case, you have to write a letter to them. There are many people who don’t know how to write a reference letter or what to write in a reference letter. So, if you are struggling with this problem then you are at the right place where you will find the answers to your all problems regarding reference letters.
A professional reference letter, which we have also known as a letter of recommendation, it is a type of formal letter where the writer proves an individual’s skills, character and/or achievements. In many places, you may be asked to write a reference letter for a student or a job applicant when you are in an executive position at work, school or within a non-profit organization.
A professional reference letter will be written in both, the tone of the letter and the format that you are using to define your letters in a formal way. You need to maintain a formal tone of the sentences and format throughout the letter whether you are writing a reference letter for a student or for a former employee at your office, you need to follow the steps which are mentioned below:
While writing the letter you have to use business letter format – put the name and address of the recipient (if known), and address them as “Dear [name of the recipient].” In case you don’t have any idea about the position of the recipient, use “Dear sir/madam” or “To whom it may concern.”
In the next step of the reference letter format, you have to introduce yourself to the reader. In the next following sentence, you need to introduce the candidate whom you are referring to in the letter. Next, you have to do is explain your relationship with the candidate and mention how long you have known him/her. And at last, end the introduction by stating the reason for writing the letter.
In this step, you need to give attention to the skills and qualities of the candidate from your point of view. You don’t need to add any kind of colour to it, just state the facts that you know. It is important to be fair while writing a professional letter of recommendation if the information that you provided in the letter turns out to be false/fake, you can be punished and responsible for fraud.
Highlight the skills and traits of the person that you have observed yourself at work, school or NGO. Try to give some more attention to those qualities of the individual that you have held on to and can make him/her a better fit in this new organization.
Whether you are writing a reference letter for your job or a student writing it for an application, well stating his/her qualities may not be convincing enough. To make the reference letter more effective and strong, you can provide some examples that support your statement which you make about the candidate’s skills and qualities. Also, you can talk about the time when the individual did something unusual that added value to the company or made an achievement that only a few students or employees could make.
And at the end of the letter, outline and restate the highlighted skills and qualities of the candidate. You need to show that the candidate is going to be a great fit for the job or the academic course as per your belief.
In this section, this is the last sentence you will write in your reference letter. Then you have to mention your contact details (preferably email ID) so that if the recipient has any questions related to you so, he/she can connect with you and discuss with you in detail.
This is the format for the reference letter. Which is usually used in the formal letter, and give the Your letter sincere ending by writing “Yours Sincerely” with your signature below it. By the way, if you are writing a reference letter to your friend, make sure you are writing it objectively. You don’t want to get into trouble for helping a friend.
If you still do not get the format in detail and can’t understand the proper information about the reference letter yet, then, you can write your reference letter by following this example as a reference letter template:
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MM DD, YYYY
Vector Nicole
Recruitment Manager, from Samsung.
Sydney, Australia
Dear Mr Nicole
My name is Kim Jung, and I am the Senior Marketing Manager at Samsung Internationals. I am writing as a reference for Jim Fallon, who has been working under my supervision at Samsung Internationals for the past five years.
In my experience, Jim Fallon has the potential to be an excellent asset to your firm. He is a high-spirited person who has always done his work with great dedication. He proves his ability to multi-task with perfection on multiple occasions. By the way, he has also achieved the employee-of-the-month award five times last year.
There are plenty of instances in which Jim has proved his worth as a marketing executive at Samsung Internationals. Once he stayed back at the office for some extra hours from his working hours to complete the plan for a new product launch. In fact, he has accepted additional responsibilities on various occasions and fulfilled them with perfection.
To this day, I judge the work of other employees in comparison to Jim Fallon, With a passion for work, the ability to multi-task with ease and discipline, Jim would be a great addition to your team.
If you have any questions or would like to discuss anything regarding my experiences with Jim Fallon, please don’t hesitate to drop me an email at ikimjung1@gmail.com.
Yours sincerely
Jung Kim
Senior Marketing Manager
Samsung International
Some Common Student question Regarding Reference Letter.
I have had the good term of working (name of recipient) in the Marketing Department of XYZ, Ontario, for the past five years
I had to supervise all the reports he created along with providing him feedback for his work. Apart from that, I shared many moments with him during lunch breaks and many times during office events wherein I could know more about him.
(c) Keep a respectful and formal tone and keep the character reference letter in a positive way
(d) You can also add some specific cases, where your referral has shown exemplary character like
Come forward to taking the team out of a moral dilemma or taking leadership in some CSR activities
(e) You can also add examples of the person’s show of bravery, honesty and other characteristics.
(f) Be careful that the character of the reference letter that you are using should have a correct format.
(g) Add positive adjectives to showcase the qualities of the referral
(h) Conclude and edit for spelling, grammar and the sense growing out of the letter\
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