Assessment item 4
Support Standards & Solutions
Journal Entry. The Journal function in Interact2 must be used. External journal sites are
not permitted. If your country geo-blocks Interact2 website or your circumstance prevents
you from accessing the Internet (eg. due to a disability or if you are in a correctional centre),
please contact your lecturer immediately. If it is an office/organisation firewall preventing
access, you must find an alternative Internet access point to complete this task.
Warning: Entering or editing data in this journal entry after 2359 hours on
22 September will result in deduction of marks.
Question 1 (2 marks)
Elaborate any two features in the good/efficient management of a help desk that you have
learnt from Chapter 6 (Help Desk Operation) from the textbook?
Supplement it with any literature [500 words]
Question 2 (15 marks)
You have been asked to deliver a short presentation (no more than 5 minutes).
In your audience, there will be senior management as well as help desk team leaders.
You decide on how many slides you need. Anything after the 5 minute mark will not count.
Prepare the appropriate Powerpoint slides or MP4 and submit it as an attachment to the
journal. [If you are submitting very close to the deadline, kindly assure you allow sufficient time
for your file to upload as attachment.]
The help desk section of WombatPhone, a new mobile phone company is getting from bad to
worse. From agents who are rude to your customers, to agents who provide wrong or misleading
information. The help desk needs a revamp. You have been appointed by senior management to
improve support services and maintain standards by outlining a plan on improving/maintaining
level of expertise or support standards. You are required to prepare a presentation to senior
management. Substantiate it with literature (findings, articles, etc).
[An example would be a better communication with customers plan. Tell help desk agents why
this is important, how they can improve themselves and how/why you intend to train and then
measure their achievement. Substantiate it with relevant articles. Explain this need to your
senior management so that they will fund your initiatives.]
The following report card may be useful.
Select any three items of your choice (you can use the communication example above as one,
if you wish) and present two others.
You do not have to restrict yourself to these items as long as you have literature support.
|Report Card for WombatPhone Customer Service
as at 1 June 2017
|Industry Standard Scores
(10 is perfect score)
|Product Knowledge (Enquiry Handling)||9.4||3.2|
|Helpdesk Operating Hours||9.0||8.0|
|Call Wait Times||8.2||8.6|
|Channel Call Distribution||8.0||7.2|
Step A – Start your assignment with an entry to the same journal under Q2 with the following
note to the marker: I will be presenting via Option x.
[indicate A, B or C – read details about each option below.]
No other item of writing required in the journal. Do not forget to attach your file.
You cannot provide a link to your file that is on an external source (eg. Dropbox)
Option A : Present through a MP4: Recording using Powerpoint, slides with audio narration.
Final file format: MP4. Only one single file is to be attached to the journal.
Option B : Live Presentation through Adobe Connect (for Online Students) during Online
Meeting Time (Wed 27 Sept 2017 – at a time slot to be issued between 7.30-8.30pm Sydney
time) Final file format: PPT or PPTX to be attached to journal.
If you are an Online student and are unable to attend an Online Meeting due to personal schedules,
please pick Option At.
If you intend seeking an extension for the assignment, this option may not be available to you.
please check with your lecturer.
Option C : Live Presentation in class on Friday 29 Sept 2017 at a time slot to be given.
On campus students do not have the choice of Option B but may select Option A.
Study Centre and other CSU campus students are to check with their lecturers on presentation
times. Final file format: PPT or PPTX to be attached to journal.
An essay or written report will not be required.
All options have the same presentation time of 5 minutes.
The final slide will contain the Reference List but this need not be read out.
Presentation Formatting Requirements (2 marks):
see Presentation section below
The tasks in this assignment relates to Learning Outcome 5:
– be able to critically assess the main issues related to support standards and suggest solutions to rectify issues in the customer support area.
After you “Create Journal Entry”, please click “Post Entry”
You are given full editing rights even after you post – even the ability to delete that Post.
It will also enable the lecturer/marker to provide you assistance prior to the deadline.
If you “Save Entry as Draft”, only you can see it and in the past, many students forget to
click on “Post Entry” which means you have not submitted your assignment at all when the
deadline has passed.
ALERT: Some students prefer to cut-and-paste from a word processor, and
depending on their settings, this may cause formatting problems later.
Journal Presentation Formatting Requirements:
1. Journal space on Interact2 presentation text width between 85-95 characters including spaces.
2. Font types and sizes consistent (use Arial 12pt) throughout and paragraphs well formed.
3. Submit answers to all work in one journal entry.
4. No attachments to journal entry allowed EXCEPT for Question 2.
Other Presentation Requirements:
(* applicable to Question 1 only)
*1. Avoid using dot points, bulleted points, numbered points in your work. Lists do not display your
understanding of the subject matter and may even appear disjointed to the reader/marker.
*2. Meet word limits in each question (allowance of +/- 5%). Table of contents are not required and
the Reference list are not included in the word count.
3. Use either UK spelling or USA spelling but do not mix both.
4. All work presented should be carefully proofed, so that spelling and typographical errors are
5. No language used should be sexist.
6. If acronyms and jargon are used, please explain them in the first instance, then use the
abbreviated form in the rest of the report.
7. Appendices are not to be used.
8. Use of headings and sub-headings can be used for clarity.
*9. It is important to get the balance right between the citing of referenced material and your
own interpretation and ideas. When using your own thoughts and ideas, you can signal the
reader by using words and phrases such as ‘it can be argued that…”, “it is evident that…” and
“it seems as though…”
*10. Writing in the third person is expected in all pieces of work.
11. Do not submit multiple copies (or versions) of your work. If you do, the marker will only
pick the one with the lowest mark awarded. You have full editing rights, kindly remove all
unnecessary material before the date due.
12. All date/time mentioned and used is in Australian Eastern Standard Time (or Australian
Eastern Daylight Savings Time) or Sydney time.
This assignment requires the Online student to learn how to use Powerpoint 2013 with audio.
And saving it in MP4 format (which is within the application). The subject does not teach you
how to create slides or present it with audio.
Older versions of Powerpoint may not have this feature. It is the student’s responsibility to
have a copy of this Powerpoint version (or a later version with this feature).